Freight audit & payment: Automated process versus manual audit

ControlPay

ControlPay

October 15, 2015 - 09:00

Are you being charged the correct freight rates on your invoice? Are there unclear extra costs added to your transport? Are your LTL shipments combined so your carrier charges full truckload rates? If this is the case, it's high time for a rigorous automated freight audit and payment solution.

Controlling logistics costs is currently a very hot topic in the transportation sector. The need to know if your carriers are invoicing you at the agreed and correct contracts (rate updates!), or the transportation quote you agreed on, is bigger than ever.

When companies audit every single invoice manually, without any form of automation, it's assumable that savings from these efforts can be scored out against the costs of personnel. This results in a cost-inefficient freight audit process. In this case the only viable solution is to outsource freight audit / payment activities to a third party. recovering costs (overbilling) is a very important function of automated freight audit & payment, but you must realize that employee time savings, 100 % correct shipment data for carrier benchmarking, transport tender and future procurement of freight and optimizing process and workflows are at least as effective to lower your freight spend.

Many of the following data visuals are to illustrate the differences between companies that “automate” international invoice transportation management versus those that manually handle this process.

The costs: Automated freight audit& payment versus manual

How the freight audit & payment data is used by companies

How the freight audit & payment data is used by companies

Pre freight audit versus post-audit

Pre freight audit versus post-audit

Transportation modes Invoiced

Transportation modes Invoiced

Savings from freight automation audits meet expectations

Savings from freight automation audits meet expectations

Freight invoice automation features shippers can expect

- Receive Invoices using the most efficient method possible for your organization (EDI)
- Payment can be centralized and practically be automated
- Full 24/7 invoice visibility via online platform
- Improved procurement position thanks to timely and correct payment
- Reporting/Accruals do not need to be created anymore as it is available via Business Intelligence
- Insight in the extra costs in transportation that saves customer and carrier time in its handling
- The invoice is always in the same format and always correct
- Freight invoice consolidation
- Ad-hoc shipment process more visible and more efficient via integrated online shipment booking tool.

Benefits of freight audit automation for transportation carriers

- Instant invoice mismatch alert
- 100% flawless invoices and timely payments
- 24/7/365 on-line invoice support
- Online exception management handled by freight audit provider

*Images are taken from the 2015 American Shipper Transportation Payment Benchmark Study

This website uses cookies

ControlPay and our partners place cookies on this web site and use non-sensitive information from your device in order to improve our products and personalize ads and other website contents. Because we respect your right to privacy you can choose not to allow some types of cookies. However, blocking some types of cookies may impact your experience on the site and the services we are able to offer. For more information about cookies, please refer to the below content:

You can make a choice here and change your preferences at any time in our Privacy Policy on this website.

Decline All Accept
Necessary cookies

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. You can change your browser settings to disable these cookies, but it may affect your ability to access and use the site. These cookies do not store any personally identifiable information.

Used cookie

User experience
Description
Stores authorization of users who log in admin panel
Host
controlpay.com
Duration
Expires in one day
Type
http
Analytics cookies

These cookies allow us to count visits and traffic sources, so we can measure and improve the performance of our site. They help us know which pages are the most and least popular and see how visitors move around the site. All information these cookies collect is aggregated and therefore anonymous. If you do not allow these cookies, we will not know when you have visited our site.

Used cookie

Google Analytics
Description
Google Analytics cookie which is used to identify stream of visitors to our website
Host
controlpay.com
Duration
Expires after 2 years
Type
http
Marketing cookies

Marketing cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third party advertisers.

Used cookie

perk0mean.com
Description
Tracks the individual sessions on the website, allowing the website to compile statistical data from multiple visits. This data can also be used to create leads for marketing purposes
Host
secure.perk0mean.com
Duration
Expires after 3517 days
Type
http
youtube.com
Description
Youtube cookie
Host
youtube.com
Duration
Expires after 1 year
Type
http
This website uses cookies

We use cookies to optimize the website functionality and give you the best possible experience. You can make your choice here and change your preferences or decline all cookies at any time in our Privacy Policy on this website.