ControlPay
October 15, 2015 - 09:00
Controlling logistics costs is currently a very hot topic in the transportation sector. The need to know if your carriers are invoicing you at the agreed and correct contracts (rate updates!), or the transportation quote you agreed on, is bigger than ever.
When companies audit every single invoice manually, without any form of automation, it's assumable that savings from these efforts can be scored out against the costs of personnel. This results in a cost-inefficient freight audit process. In this case the only viable solution is to outsource freight audit / payment activities to a third party. recovering costs (overbilling) is a very important function of automated freight audit & payment, but you must realize that employee time savings, 100 % correct shipment data for carrier benchmarking, transport tender and future procurement of freight and optimizing process and workflows are at least as effective to lower your freight spend.
Many of the following data visuals are to illustrate the differences between companies that “automate” international invoice transportation management versus those that manually handle this process.
- Receive Invoices using the most efficient method possible for your organization (EDI)
- Payment can be centralized and practically be automated
- Full 24/7 invoice visibility via online platform
- Improved procurement position thanks to timely and correct payment
- Reporting/Accruals do not need to be created anymore as it is available via Business Intelligence
- Insight in the extra costs in transportation that saves customer and carrier time in its handling
- The invoice is always in the same format and always correct
- Freight invoice consolidation
- Ad-hoc shipment process more visible and more efficient via integrated online shipment booking tool.
- Instant invoice mismatch alert
- 100% flawless invoices and timely payments
- 24/7/365 on-line invoice support
- Online exception management handled by freight audit provider
*Images are taken from the 2015 American Shipper Transportation Payment Benchmark Study
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